Board of Supervisors Minutes
June 28, 2021

The Tama County Board of Supervisors met at 9:30 a.m. June 28, 2021.  Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Bill Faircloth and 3rd District Supervisor, Dan Anderson.

Motion by Anderson, seconded by Faircloth to approve the minutes of the June 21st regular meeting.   All voted aye.  Motion carried

The Board met with Lyle Brehm, Tama County Engineer, to get a road projects report.
He asked the Board to set a public hearing for a Class C Road in Section 9 of Perry Township.  Motion by Faircloth, seconded by Anderson to approve the following resolution to set a public hearing:
RESOLUTION FOR ROAD RECLASSIFICATION PUBLIC HEARING
TAMA COUNTY
RESOLUTION 6-28-2021A
WHEREAS, a request from the County Engineer has been filed with the Tama County Board of Supervisors asking that action be taken reclassify a section of Tama County Secondary Road from Area Service “B” to Area Service “C”, and
WHEREAS, the road requested for reclassification is O Avenue starting from 180th Street and continuing north to the farm located at 1714 O Avenue, all lying in Section 9, T85N, R14W (Perry Township) of Tama County, Iowa, and
WHEREAS, this request is the result of contact with landowners,
THEREFORE BE IT RESOLVED that a hearing on the proposed reclassification will be held in accordance with Iowa Code Chapter 309.57. Said meeting shall take place at 9:30 am on Monday, July 19th, 2021 at Board Room Tama County Administration Building 104 West State Street Toledo, IA  52342.
Roll Call Vote: Vest, aye. Faircloth, aye.  Anderson, aye.  Resolution passed and adopted this 21st day of June 2021.  Larry Vest, Chairman, Board of Supervisors.  Laura Kopsa, County Auditor.

Mr. Brehm also asked the Board to approve an award of contract for a bridge replacement in Section 4 of Oneida Township.  Motion by Anderson, seconded by Faircloth to award a contract to replace a bridge on 220th Street west of V Avenue in Section 4 of Oneida Township to Taylor Construction and direct the County Auditor to sign the contract documents upon their return from the contractor.  All voted aye.  Motion carried.

Stephen Mayne, Conservation Director, requested a transfer of $4,000.00 from the General Fund (0001) into the Machinery/Motor Vehicle Fund (2000) and a transfer of any leftover funds in his budget be transferred into the LAD account. These are transfers that are done every year.   The LAD transfer will be for an amount to be determined at the end of fiscal year 2021, based on claims paid and camp fees collected until then.   Motion by Faircloth, seconded by Anderson to approve the following resolution to transfer funds:
RESOLUTION 6-28-2021B
BE IT RESOLVED, that the Tama County Board of Supervisors approve a transfer of $4,000.00 from the General Fund (0001) into the Machinery/Motor Vehicle Fund (2000) and a transfer from the General Basic Fund (0001) to the Land Acquisition and Development Fund (LAD) (0027) as requested by the Tama County Conservation Board.  The amount to be transferred will be determined after the claims are paid on June 28, 2021 and camp fees collected until the end of the fiscal year.   This is an annual transfer. 
Roll Call Vote: Vest, aye. Faircloth, aye.  Anderson, aye.  Resolution passed and adopted this 28th day of June 2021.  Larry Vest, Chairman, Board of Supervisors.  Laura Kopsa County Auditor.

Motion by Anderson, seconded by Faircloth to approve signing the renewal with Heartland Insurance Risk Pool for the fiscal year 2021-22.  All voted aye.  Motion carried.

Motion by Faircloth, seconded by Anderson to change next week’s meeting to Tuesday July 6th due to the 4th of July holiday.  All voted aye.  Motion carried.

Motion by Anderson, seconded by Faircloth to approve the following resolution for the transfer of funds:
RESOLUTION 6-28-2021C
BE IT RESOLVED, that the Tama County Board of Supervisors approve the following year end transfer of funds as listed:
$80,000 from the General Fund (0001) to the Capital Projects Fund (1600) for upcoming tuck pointing on the Courthouse;
Roll Call Vote: Vest, aye. Faircloth, aye.  Anderson, aye.  Resolution passed and adopted this 28th day of June 2021.  Larry Vest, Chairman, Board of Supervisors.

Motion by Faircloth, seconded by Anderson to approve the following resolution to authorize the Treasurer to transfer funds as follows:
RESOLUTION 6-28-2021D
BE IT RESOLVED, that the Tama County Board of Supervisors hereby approves the 2022 fiscal year transfer of funds from General Basic Fund (0001) and Rural Services Fund (0011) to the Secondary Road Fund (0020) as follows:
From the General Fund (0001) to the Secondary Road Fund (0020)  $  186,924*
From the Rural Fund (0011) to the Secondary Road Fund (0020)     $2,418,388*
                                                                      TOTAL TRANSFER    $ 2,605,312*
And authorizes the County Treasurer to transfer a portion of the funds calculated by a percentage each month after the apportionment of property taxes is received by the General Fund (4.906 percent)** and Rural Services Fund (98.303 percent)** of property tax, not to exceed the limit of the total transfer stated above. 
Roll Call Vote: Vest, aye. Faircloth, aye.  Anderson, aye.  Resolution passed and adopted this 28th day of June 2021.  Larry Vest, Chairman, Board of Supervisors.

Motion by Anderson, seconded by Faircloth to approve the following resolution to appropriate funds for the county departments for FY 2022:
RESOLUTION 6-28-2021E

DEPT.

DEPARTMENT

FY2022

FY2022

#

NAME

Budgeted Amount

APPROPRIATION

1

Board of Supervisors

2,059,784

2,059,784

2

Auditor 

454,440

454,440

3

Treasurer

516,154

516,154

4

Attorney

480,364

480,364

5

Sheriff

2,650,018

2,650,018

6

Substance Abuse

22,800

22,800

7

Recorder

250,468

250,468

8

Human Resources

125,520

125,520

10

Zoning

10,083

10,083

11

Road Clearance

597,129

597,129

20

Engineer

12,129,644

12,129,644

21

Veterans Affairs

104,219

104,219

22

Conservation

1,174,069

1,174,069

23

Local Health/Nurses

1,602,870

1,602,870

24

Weed Control

12,124

12,124

25

Relief/Social Programs

68,706

68,706

27

Human Services

5,500

5,500

28

Medical Examiner

66,000

66,000

29

Correctional Services

60,000

60,000

31

Court Services

79,000

79,000

33

Libraries

69,000

69,000

34

Historical Society Grant

14,300

14,300

38

4-H Fair Grant

22,500

22,500

39

Other Social Services

5,500

5,500

40

Drainage District

3,392

3,392

42

Bee Hive Inspection

200

200

44

Township Officers

3,100

3,100

46

Insurance and Bonds

3,369,057

3,369,057

47

Policy and Administration

43,500

43,500

48

Ambulance

24,317

24,317

51

General Services

535,173

535,173

52

Data Processing 

170,005

170,005

60

Mental Health

658,347

658,347

80

County Farm

21,000

21,000

99

Non-Departmental *

945,285

945,285

 

TOTALS**

28,353,568

28,353,568

Roll Call Vote: Vest, aye. Faircloth, aye.  Anderson, aye.  Resolution passed and adopted this 28th day of June 2021.  Larry Vest, Chairman, Board of Supervisors.

At 10:00 the Board held the second reading of an amendment to Ordinance #VI.4 Flood Plain Management.  The purpose of this is to make changes/amend County Ordinance No. VI.4 Flood Plain Management to coincide with Iowa DNR and FEMA regulations.  Most importantly this ordinance change is required to be both eligible under the new FEMA/Home Land Security Flood Plain mapping and their Hazard Mitigation Planning requirements.  Copies of the new proposed ordinance can be obtained by contacting the Tama County Planning and Zoning Department, 211 West State Street, Toledo.  Todd Apfel, Director, 641-691-6919.
There were no public comments.  The hearing/reading was closed at 10:01 am.  Motion by Anderson seconded by Faircloth to approve the 2nd reading of an amendment to Ordinance #VI.4 Flood Plain Management.  The next hearing/reading is Tuesday July 6th at 10:00 am in the Supervisors meeting room.

Motion by Anderson, seconded by Faircloth to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Vest adjourned the meeting at 10:02 a.m.