Board of Supervisors Minutes
April 12, 2021

The Tama County Board of Supervisors met at 9:30 a.m. April 12, 2021.  Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor, Bill Faircloth and 3rd District Supervisor, Dan Anderson.

Motion by Anderson, seconded by Faircloth to approve the minutes of the April 5th regular meeting.   All voted aye.  Motion carried

The Board met with Lyle Brehm, Tama County Engineer, to get a road projects report.
Mr. Brehm asked the Board to approve the 5 Year Construction Plan and the Tama County DOT Budget.  Motion by Faircloth, seconded by Anderson to approve the 5 Year Construction Plan and the Tama County DOT Budget as presented by Lyle Brehm, Engineer.  All voted aye.  Motion carried.

The Board met with two members of the Secondary Road Department Union to discuss summer hours for that department.  They would like to continue with summer hours, four ten hours days Monday through Thursday, for that department as they have in the past.  This normally starts the week after Memorial Day and goes through the week preceding Labor Day.  This year the Union would like the Supervisors to consider making the 4th of July holiday a paid 10 hour holiday, rather than 8 hours.  In the past they would have to take two hours unpaid or use vacation or comp hours to make up for the two hours.  This is due to wording in their union contract that states all employees covered under the contract must be working the same hours in order to have holidays, bereavement and sick days be compensated at 10 hours instead of 8.  There are two classifications of workers that do not work summer hours in that department that the union would like to change to summer hours.  The Supervisors are hesitant to do this for one department and asked the union members present to another proposal for their consideration.  No action taken.

Requests for proposals for county auditing were sent out in March.  Six RFP’s were sent out with responses received from only three firms.  Bowman & Miller, P.C., Marshalltown; Office of the Auditor of State, Des Moines; and Hunt & Associates, P.C., Oskaloosa.  These were reviewed.  Motion by Anderson, seconded by Faircloth to accept the lowest audit proposal from Bowman & Miller, P.C., Marshalltown for a three year term in the amounts of $27,000 FY21, $27,750 FY22 and $28,500 FY23.  All voted aye.   Motion carried.  

Motion by Faircloth, seconded by Anderson to approve the Sheriff’s Quarterly Report.  All voted aye.  Motion carried.

The Board discussed the possible need for an Open Records Ordinance.  They reviewed one that has been prepared by the insurance risk pool attorney.  It recommends having one person oversee all information before it goes out.  They feel they need some more input from all departments regarding this and will discuss it at the next Department Head meeting to be held in May and revisit this item.

The Board discussed updating the County’s Credit Card Policy and increasing the credit limit from $2,000 - $2,500 to $5,000.  This is due to purchases being larger and the fact that a lot of vendors prefer immediate payment via credit card vs. invoicing and waiting for a payment by check. .Motion by Faircloth, seconded by Anderson to approve increasing the credit limit on Tama County’s Credit Card Policy to $5,000.  This would apply to all Tama County Departments.  All voted aye.  Motion carried.

The Board discussed tiling at the county farm for this fall.  They had asked for bids from two contractors and received only one bid.  They will ask for more bids and accept them until April 23rd and make their decision on Monday April 26th.  

Motion by Anderson, seconded by Faircloth to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Vest adjourned the meeting at 10:27 a.m.