Board of Supervisors Minutes
May 26, 2020

The Tama County Board of Supervisors met at 9:30 a.m. May 26, 2020 electronically via Zoom. During the COVID-19 crisis, all future meetings will be held this way until further notice. To participate/listen/watch the meeting, you may join through Zoom, Meeting ID: 883 806 335, by phone 1 253 215 8782 US or 1 301 715 8592 US.  If you have something you want to put on the agenda for consideration, please call or email the Auditor’s office. 
 Present via Zoom:  1st District Supervisor, Larry Vest; 2nd District Supervisor, Kendall Jordan and 3rd District Supervisor, Dan Anderson.

Motion by Vest, seconded by Jordan to approve the minutes of the May 18th regular meeting and the May 21st special meeting.   All voted aye.  Motion carried

The Board met with Lyle Brehm, Tama County Engineer, to get a road projects report.  He presented a Bridge Replacement Contract for a bridge in Section 7 of Perry Township.  The project is to replace two bridges on M Avenue north of US63 (between Perry 7 and Crystal 12). One bridge is over Wolf Creek and is 243’ long, the other is over Four Mile Creek and is 140’ long. There is also substantial grading for about 3,600’, with much of the road in this area being raised by 6’. Bids were received in Ames on Tuesday, May 19. The low bidder was Taylor Construction of New Vienna. Although the estimate for the project was $2,123,102.29, the low bid was $1,878,163.05. The project number is BROS-SWAP-C086 (98)--SE-86. The contract number for this is 86-C086-098. The Late Start Date is June 29, 2020.  HE recommends the Board award the project and direct the Auditor to sign the contract documents upon their return.  Motion by Jordan, seconded by Vest                        to award Bridge Contract #86-CO86-098 to Taylor Construction of New Vienna.  All voted aye.  Motion carried.
The Engineer also asked the Supervisors to approve temporary changes to the Local No. 886 United Electrical, Radio and Machine Workers of America (representing the Secondary Road Employees) Union Agreement regarding summer hours.  Motion by Vest, seconded by Jordan to make the following temporary changes to the Local No. 886 United Electrical, Radio and Machine Workers of America Union Agreement:
The Tama County Board of Supervisors and Local No. 886, United Electrical, Radio & Machine Workers of America (the Union representing the Secondary Road Employees, or UE for short) agree to temporary changes to the Bargaining Agreement as follows:

  1. Beginning Monday, June 1, 2020, the work week will be Monday thru Thursday from 6:00 am to 12:00 pm and 12:30 pm to 4:30 pm.
  2. Overtime will be paid after ten hours.
  3. A full day of leave taken by employees will consume 10 hours from the appropriate leave balance. A day of Funeral Leave or a Floating Holiday will still be considered as 8 hours. Other appropriate types of leave may be used in conjunction with Funeral Leave or Floating Holiday to complete the 10-hour day.
  4. During the week of the July 4th holiday employees shall work three (3) days for ten (10) hours and will use two (2) hours of either vacation or compensatory time. Employees will also be allowed the option of receiving no pay for the two (2) hours.
  5. Normal hours of Monday thru Friday 7:00 am to 12:00 pm and 12:30 pm to 3:30 pm will resume on Monday, September 7, 2020 (Labor Day).
  6. The following classification will be excluded from this change:

All voted aye.  Motion carried. 

Tammy Wise, Insurance Administrator, and Mindy Benson, EMA/911 Director, shared that there is an EMA grant available to offset PPE (Personal protective equipment) and COVID costs.  It is an EMPG grant and Tama County has been awarded $5,612.26, the County would have to match this amount.  Ms. Benson will also investigate other EMA grants available. 

The local newspapers have had some changes and this requires updating the official newspapers for the County for publishing items.  Motion by Vest, seconded by Jordan to designate the Tama-Toledo News Chronicle and the North Tama Telegraph as the official newspapers of the County.  All voted aye.  Motion carried.

The Supervisors discussed procedures for their future weekly meetings.  Supervisor Vest would like the Supervisors to be present in their office at the Administration Building (if they feel comfortable) to start having meetings by phone and allow anyone who wants to “attend” to do so by phone.  There are three phone lines that can be used and the caller be put on speaker phone and each supervisor has a cell phone that, if needed, someone can call them on and be put on speaker phone so they can hear and participate in the meetings.  He proposed this form of meeting to take place until County buildings are opened back up to the public.  If there is a need for a public hearing, that could be conducted by Zoom.  Motion by Vest, seconded by Jordan to transition the Supervisors weekly meetings to phone meetings until further notice with public hearings being help via Zoom.  All voted aye.  Motion carried.

Motion by Jordan, seconded by Vest to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Anderson adjourned the meeting at 10:00 a.m.