Board of Supervisors Minutes
March 30, 2020

Due to heightened potential public health risks related to the COVID-19 virus, all Board of Supervisors meetings will be held electronically through Zoom or by phone conference until further notice.  To participate/listen/watch the meeting, you may join through Zoom,  https://zoom.us/j/883806335  Meeting ID: 883 806 335, by phone 1 253 215 8782 US or 1 301 715 8592 US.  If you have something you want to put on the agenda for consideration or would like to attend the meeting, please call or email the Auditor’s office.  We will be limiting the number of people attending.

The Tama County Board of Supervisors met at 9:30 a.m. March 30, 2020.  Present:  1st District Supervisor, Larry Vest, was present by phone; 2nd District Supervisor, Kendall Jordan, by Zoom, 3rd District Supervisor, Dan Anderson, by Zoom.

Motion by Jordan, seconded by Vest to approve the minutes of the March 23rd regular meeting and the March 26 special meeting.   All voted aye.  Motion carried

The Board met with Lyle Brehm, Tama County Engineer, to get a road projects report.  He asked the Board to approve a Bridge Replacement and Resurfacing Agreement #86-CO86-101 with OMG dba Cessford Construction Company for a project on E64 near US Hwy 63.  Motion by Vest, seconded by Jordan to award Contract #86-CO86-101 with OMG dba Cessford Construction Company in the amount of $3,928,612.66 and direct the Auditor sign the documents electronically on behalf of the Board. All voted aye.  Motion carried.

The Supervisors received a construction permit for Prime Farms, LLC in Howard Township.  Due to the COVID-19 pandemic the inspection has been postponed for 30 days.  

The Board heard comments from Cliff Haynes, American Red Cross Government Liaison contact, regarding the COVID-19 situation going on right now.  He wanted to make contact and let everyone know he can be contacted if needed.  They are here to help.

Motion by Jordan, seconded by Vest to sign following local disaster declaration:
LOCAL DISASTER DECLARATION
The Novel Coronavirus (COVID-19) is a respiratory virus designated as a global pandemic by the World Health Organization. The pandemic is causing widespread human and economic impacts to Tama County. It is causing a public health emergency in Tama County by generating multiple disruptions and impacts on healthcare infrastructure and continuity of Tama County government that may cause delays or interrupt capacity to deliver necessary services. It is appropriate and in the interests of the public health and safety to rapidly address community spread of COVID-19 and subsequent cascading impacts, such as economic distress, and would further protect the health and safety of the public, to declare an emergency in Tama County. The cost and magnitude of responding to and recovery from the impact of the COVID-19 pandemic is far in excess of Tama County’s available resources.
Tama County Emergency Management and Tama County Public Health have recommended a local disaster be declared. Declaration of a local disaster emergency will assist and permit access to local emergency funds, Federal and State assistance, adjustments to policies, procedures, and ordinances to ensure the public’s health and welfare.
Therefore, the Tama County Board of Supervisors has declared a state of emergency authorized under Iowa State Statute and will execute the expenditure of emergency funds from all available sources, the invoking of mutual aid agreements, and the applying to the State of Iowa for assistance.
All voted aye.  Motion carried.

At 10:00 the Board held a public hearing to receive comments on the proposed county budget for Fiscal Year 2020-2021.  There were no public comments.   Chairman Anderson closed the public hearing at 10:02 am.   Motion by Vest, seconded by Jordan to approve the total amount of property taxes levied of $9,772,526 for the 2020-2021 fiscal year budget and to approve the following resolution:
RESOLUTION 3-30-2020A
The Board of Supervisors of Tama County hereby approves and adopts the 2020-2021 fiscal year budget making the total property taxes levied $9,772,526.  This is using the same tax levy rates there that were levied last year.  The Board further notes that the budget was published in official newspapers for Tama County and orders the budget to be certified and filed with/by the Tama County Auditor, as required by law. 
Roll Call Vote: Vest, aye.  Jordan, aye.  Anderson, aye. Resolution adopted this 30th day of March, 2020. Dan Anderson, Chairman, Board of Supervisors.  Laura Kopsa, County Auditor.

Motion by Jordan, seconded by Vest to approve the following resolution:
RESOLUTION 3-30-2020B
WHEREAS, the Tama County Compensation Board meets annually to recommend a compensation schedule for elected officials for the fiscal year immediately following, in accordance with Iowa Code Chapters 331.905 and 331.907, and
WHEREAS, the Tama County Compensation Board met on December 19, 2019, and made the following salary recommendations for the following elected officials for the fiscal year beginning July 1, 20­20:
   Elected Official          Current Salary          Proposed Increase          Recommended Salary
   Auditor                       $58,691                    3.0%                                $60,452
   County Attorney         $88,936                    3.0%                                $91,604
   Recorder                     $58,531                    3.0%                                $60,287      
   Sheriff                         $74,979                    3.0%                                $77,229
   Supervisors                  $31,107                    3.0%                                $32,043
   Treasurer                     $58,611                    3.0%                                $60,370
WHEREAS, on January 2, 2020 the Board of Supervisors met and approved the Compensation Board’s recommendations as presented with a reduction of 66.6% for the Supervisors salaries, making theirs a 2% increase instead of 3%.  
THEREFORE, BE IT RESOLVED that the Tama County Board of Supervisors approves the following salary adjustments for the following elected officials for the fiscal year beginning July 1, 2020:
Elected Official             Approved Salary      Approved Increase     
   Auditor                       $60,452                    3.0%                               
   County Attorney         $91,604                    3.0%                               
   Recorder                     $60,287                    3.0%                                       
   Sheriff                         $77,229                    3.0%                               
   Supervisors                  $31,730                    2.0%                               
   Treasurer                     $60,370                    3.0%
Roll call vote:  Vest, Aye.  Jordan, Aye.  Anderson, aye. Motion carried.  Resolution passed and adopted this 30th day of March, 2020.  Dan Anderson Chairman, Board of Supervisors.  Laura Kopsa, County Auditor. 

The Board met with Bernie Lowe, from Bernie Lowe & Associates, to get an update on the health insurance.

Motion by Jordan, seconded by Vest to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Anderson adjourned the meeting at 10:55 a.m.