Board of Supervisors Minutes
June 24, 2019

The Tama County Board of Supervisors met at 9:30 a.m. June 24, 2019.  Present:  1st District Supervisor, Larry Vest; 2nd District Supervisor, Kendall Jordan and 3rd District Supervisor, Dan Anderson.

Motion by Anderson, seconded by Vest to approve the minutes of the June 17th regular meeting.   All voted aye.  Motion carried. 

Motion by Vest, seconded by Anderson to re-appoint Russell Pedersen, Garwin, to the Zoning Commission Board for a 5 year term and Nancy Carlson, Tama, to the Board of Adjustment for a 5 year term.  All voted aye.  Motion carried. 

County Auditor, Laura Kopsa, asked the Board for end of year transfers of leftover funds in the  election budget and maintenance budget.  Motion by Anderson, seconded by Vest to approve the following resolution for the transfer of funds:
RESOLUTION 6-24-2019A
BE IT RESOLVED, that the Tama County Board of Supervisors approve the following year end transfer of funds as listed:
$10,000 from the General Supplemental Fund (0002) to the Voting Equipment Fund (1800) for future election equipment purchases;
$10,000 from the General Fund (0001) to the Capital Projects Fund (1600) for upcoming tuck pointing on the Courthouse;
$15,000 to be earmarked from the maintenance budget for a future vehicle purchase.
Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.  Resolution passed and adopted this 24th day of June 2019.  Kendall Jordan, Chairman, Board of Supervisors.

Motion by Vest, seconded by Anderson to approve the following resolution to authorize the Treasurer to transfer funds as follows:

RESOLUTION 6-24-2019B

BE IT RESOLVED, that the Tama County Board of Supervisors hereby approves the 2020 fiscal year transfer of funds from General Basic Fund (0001) and Rural Services Fund (0011) to the Secondary Road Fund (0020) as follows:
From the General Fund (0001) to the Secondary Road Fund (0020)  $  167,790*
From the Rural Fund (0011) to the Secondary Road Fund (0020)     $2,151,939*
                                                                      TOTAL TRANSFER    $ 2,319,729*

And authorizes the County Treasurer to transfer a portion of the funds calculated by a percentage each month after the apportionment of property taxes is received by the General Fund (4.917 percent)** and Rural Services Fund (97.010 percent)** of property tax, not to exceed the limit of the total transfer stated above.
 Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.  Resolution passed and adopted this 24th day of June 2019.  Kendall Jordan, Chairman, Board of Supervisors.

Motion by Anderson, seconded by Vest to approve the following resolution to appropriate funds for the county departments for FY 2020:
RESOLUTION 6-24-2019C

DEPT.

DEPARTMENT

FY2020

FY2020

#

NAME

Budgeted Amount

APPROPRIATION

1

Board of Supervisors

1,195,967

1,195,967

2

Auditor 

431,528

431,528

3

Treasurer

481,877

481,877

4

Attorney

458,049

458,049

5

Sheriff

2,629,748

2,629,748

6

Substance Abuse

22,800

22,800

7

Recorder

244,738

244,738

8

Human Resources

81,176

81,176

10

Zoning

10,164

10,164

11

Road Clearance

546,811

546,811

20

Engineer

11,924,540

11,924,540

21

Veterans Affairs

101,771

101,771

22

Conservation

1,026,047

1,026,047

23

Local Health/Nurses

1,418,738

1,418,738

24

Weed Control

11,586

11,586

25

Relief/Social Programs

62,259

62,259

27

Human Services

5,500

5,500

28

Medical Examiner

62,227

62,227

29

Correctional Services

80,000

80,000

31

Court Services

83,500

83,500

33

Libraries

64,065

64,065

34

Historical Society Grant

12,625

12,625

38

4-H Fair Grant

22,500

22,500

39

Other Social Services

5,000

5,000

42

Bee Hive Inspection

200

200

44

Township Officers

3,605

3,605

46

Insurance and Bonds

352,207

352,207

47

Policy and Administration

41,500

41,500

48

Ambulance

24,350

24,350

51

General Services

432,839

432,839

52

Data Processing 

223,327

223,327

60

Mental Health

911,106

911,106

80

County Farm

35,000

35,000

99

Non-Departmental *

3,992,606

3,992,606

 

TOTALS

26,999,956

26,999,956

Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.  Resolution passed and adopted this 24th day of June 2019.  Kendall Jordan, Chairman, Board of Supervisors.

 

Shannon Zoffka and Lori Johnson, Health Department, were present to ask the Board to earmark $18,000 of their department’s leftover funds for hardware/software needed for electronic verification and/or for a car purchase in the future.  Motion by Vest, seconded by Anderson to earmark $18,000 for the Public Health Department to use for future IT and/or car purchases.  All voted aye.  Motion carried.

Motion by Vest, seconded by Anderson to approve the ownership change on the liquor license for John Ernest Distillery.  All voted aye. Motion carried.

Logan Roberts, Conservation Director, was present to ask for leftover funds in her FY19 budget be transferred from the General Fund (0001) into the Machinery/Motor Vehicle Fund (2000). The final amount will be determined after the end of the fiscal year, she estimates this amount to be $32,000.                         
Motion by Anderson, seconded by Vest to approve the following resolution:
RESOLUTION 6-24-2019D
BE IT RESOLVED, that the Tama County Board of Supervisors approves a transfer from the General Basic Fund (0001) to the Conservation Machinery/Motor Vehicle Fund (2000).   This is an annual transfer. 
Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.  Resolution passed and adopted this 24th day of June 2019.  Kendall Jordan, Chairman, Board of Supervisors.  Laura Kopsa County Auditor.

Ms. Roberts also requested a transfer of any leftover funds in her budget be transferred into the LAD account. This is a transfer that is done every year.   The transfer will be for an amount to be determined at the end of fiscal year 2019 based on claims paid and camp fees collected until then.  She is estimating that to be $65,000.   It is a large amount due to some projects not able to be done in this fiscal year but should be able to be done next fiscal year.  Motion by Vest, seconded by Anderson to approve the following resolution to transfer funds:
RESOLUTION 6-24-2019E
BE IT RESOLVED, that the Tama County Board of Supervisors approves the transfer from the General Basic Fund (0001) to the Land Acquisition and Development Fund (LAD) (0027) as requested by the Tama County Conservation Board.  The amount to be transferred will be determined after the claims are paid on June 24, 2019 and camp fees collected until the end of the fiscal year.   This is an annual transfer. 
Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.  Resolution passed and adopted this 24th day of June 2019.  Kendall Jordan, Chairman, Board of Supervisors.  Laura Kopsa County Auditor.

The Supervisors received a request from the City of Tama asking for a re-assignment of Tama County Tax Sale Certificate #17-0231 to the City.  The property, located at 508 Beautiful Street, has been abandoned for years and is a nuisance and danger to the public.  The City would undertake proceedings to acquire a Tax Sale Deed on the property and demolish the residence. 
Motion by Anderson, seconded by vest to re-assign Tama County Tax Sale Certificate #17-0231 to the City of Tama at no cost.  All voted aye.  Motion carried.

Motion by Vest, seconded by Anderson to re-appoint Darrel Niedermann and Dennis Steinmetz to the Veterans Affairs Board.  These would both be for a three year term from 7-1-2019 thru 6-30-2022.  All voted aye.  Motion carried.

Motion by Anderson, seconded by Vest to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Jordan adjourned the meeting at 10:12 a.m.