Board of Supervisors Minutes
March 26, 2018

The Tama County Board of Supervisors met at 9:30 a.m. March 26, 2018.  Present:  1st District Supervisor, Larry Vest; 2nd District Supervisor, Kendall Jordan and 3rd District Supervisor, Dan Anderson.

Motion by Anderson, seconded by Jordan to approve the minutes of the March 19th regular meeting.   All voted aye.  Motion carried. 

The Board met with Lyle Brehm, Tama County Engineer, to get a road projects report. 
Present were 2 members from the road union to let the Supervisors know that they would like to pursue summer hours again from Memorial Day to Labor Day as they did last year. The Engineer is in support of this.   They will be talking about this with their union representative and make a proposal for this in a few weeks.
 The Engineer asked the Board to set a public hearing for a possible road vacation in Carlton Township.  Motion by Anderson, seconded by Jordan to approve the following resolution:
RESOLUTION FOR ROAD VACATION PUBLIC HEARING
RESOLUTION 3-26-2018A
WHEREAS, a request from the County Engineer has been filed with the Tama County Board of Supervisors asking that action be taken to vacate and close a section of Tama County Secondary Road, more specifically:
Commencing at the Northwest Corner of Sec. 35-T84N-R16W, thence South on the section line 9.00 chains (594.00 feet) to the point of beginning, thence S61º35’E 47.00 chains (3,102.00 feet), to the North-South quarter section line in Sec. 35-T84N-R16W, thence terminating in the field, originally created January 6, 1887 (see Road Calendar Book C, Page 179), all lying in Sec. 35-T84N-R16W of Tama County, Iowa, and
WEHREAS, the road right-of-way was apparently never developed into a road and has no name, and
WHEREAS, the intention of this road closure is to vacate that portion of the road that is unused and unnecessary for access, and
WHEREAS, interest has been expressed by a representative of a landowner to vacate all or a portion of the road,
THEREFORE BE IT RESOLVED that a hearing on the proposed vacation will be held in accordance with Iowa Code Chapter 306. Said meeting shall take place at 9:30 am on April 9, 2018 at 104 West State Street, Toledo, IA.
Roll Call Vote: Vest, aye.  Jordan, aye.  Anderson aye.  Resolution passed and approved this 26th day of March 2018.  Larry Vest, Chairman, Board of Supervisors.  Laura Kopsa, Tama County Auditor.

At 10:00, the Board held a public hearing for the Temporary Re-Districting Commission.  Commission members are Joe Boll, Mike Wentzien, and Stan Graff.  The Commission was convened on March 2, 2018 to set new precincts due to the City of Toledo voting to do away with wards in their city.  They want to reduce their precincts from 3 to 1.  This will allow for savings to the city and taxpayers by eliminating some of the costs of programming voting machines, cutting down on the number of precinct officials needed, having to publish only one ballot as opposed to three.  The polling place will still be the same for all of the voters by remaining at the Reinig Civic Center in Toledo.  Currently Toledo Township, Howard Township and Toledo Ward 1 are combined in a precinct and vote at the Reinig Center. Due to the change the city made a change needs to be made to create a precinct for just the two townships.  The auditor has proposed creating one called Toledo/Howard Precinct and still have them vote at the Reining Civic Center but in a separate room from the new Toledo City Precinct. She feels this will be a simple change and cause the least confusion to the voters as they will still all vote at the same voting center.  At their re-districting meeting held on March 2, 2018 the commission voted to eliminate the three City of Toledo precincts and create two new precincts to be called Toledo City Precinct and Toledo/Howard Precinct and leave them both voting at the same voting center at the Reinig Center in Toledo in separate rooms.   The Commission was also asked to combine two precincts by the County Auditor.  After the last census the Otter Creek Precinct was split creating North Otter Creek and South Otter Creek.  North Otter Creek was combined with Carroll/Oneida and South Otter Creek left on its own.  South Otter Creek has less than 200 registered voters and votes at the Tama Civic Center.  The Auditor would like to combine that precinct with the Tama/Columbia Precinct that also votes at the Tama Civic Center in a separate room.  The voters will all still be voting at the same vote center just in the same room and precinct.  This will allow for savings to the taxpayers by eliminating some of the costs of programming voting machines and cutting down on the number of precinct officials needed.  At the March 2, 2018 commission meeting there was a motion by Graff, seconded by Boll to combine South Otter Creek Precinct with Tama/Columbia Precinct creating a new precinct to be called Tama/Columbia/South Otter Creek Precinct that votes in the Tama Civic Center.  All voted aye.  Motion carried.  As a result of that meeting, the Commission is now holding this public hearing to present their proposal and hear any public comments regarding this matter.
The recommended changes meet the State’s definitions for precincts.  They also keep the Supervisor Districts the same and make no changes to the number of voters in each Supervisor District.  Recommended descriptions would appear in a county ordinance, pursuant to 49.7, Code of Iowa. 
The Board of Supervisors can approve or reject the recommendations from the Commission, pursuant to Chapter 331.210A.
Hearing no public comment, the hearing ended at 10:02.   The Commission requested the Board to approve the plan and submit it to the Secretary of State of Iowa.

Motion by Jordan, seconded by Anderson to approve the following resolution to approve the recommendations from the Temporary Re-Districting Commission as presented:

RESOLUTION 3-26-2018B

WHEREAS, approval of the Temporary Re-Districting Commission’s recommendation for Board of Supervisors District boundaries and precinct boundaries is required before submission to the Secretary of State of Iowa, and
WHEREAS, the recommendation meets the requirements established by the Code of Iowa, and
WHEREAS, the Commission has held a public hearing for public comments concerning supervisor district boundaries and precinct boundaries pursuant to Iowa statutes 21, 42, 49, and 331.210A, and no public comments were received;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Tama County hereby approve the changes to the precinct boundaries as recommended by the Temporary Re-Districting Commission and authorize Chairman Vest and the County Auditor to certify the approved plan to the Secretary of State of Iowa.
Roll Call Vote: Vest, aye.  Jordan, aye.  Anderson aye.  Resolution passed and approved this 26th day of March 2018.  Larry Vest, Chairman, Board of Supervisors.  Laura Kopsa, Tama County Auditor.

Motion by Jordan, seconded by Anderson to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Vest adjourned the meeting at 10:05 a.m.