Board of Supervisors Minutes
April 9, 2018

The Tama County Board of Supervisors met at 9:30 a.m. April 9, 2018.  Present:  1st District Supervisor, Larry Vest and 3rd District Supervisor, Dan Anderson.  2nd District Supervisor, Kendall Jordan was absent.

Motion by Anderson, seconded by Vest to approve the minutes of the April 2nd regular meeting.   All voted aye.  Motion carried. 

 

 At 9:30 the Board held a public hearing to vacate a portion of road in Section 35 of Carlton Township.   At 9:40 Chairman Vest opened the hearing.  Public comment:  The Assistant County Engineer had correspondence from the landowner in support of the road vacation.  Chairman Vest closed the public hearing at 9:41.    Motion by Anderson, seconded by Vest to approve the following resolution to vacate a portion of road described in the following resolution:
RESOLUTION 4-9-2018A
Vacation of a Portion of Road in Carlton Township
WHEREAS, a public hearing was held on April 9, 2018, to consider the vacation of the following segment of road:
Commencing at the Northwest Corner of Sec. 35-T84N-R16W, thence South on the section line 9.00 chains (594.00 feet) to the point of beginning, thence S61º35’E 47.00 chains (3,102.00 feet), to the North-South quarter section line in Sec. 35-T84N-R16W, thence terminating in the field, originally created January 6, 1887 (see Road Calendar Book C, Page 179), all lying in Sec. 35-T84N-R16W of Tama County, Iowa, and
WHEREAS, there is no evidence of this segment ever being developed into being a road, and
WHEREAS, no objections have been received, either in writing or by persons present, and
WHEREAS, no claims for damages were received,
THEREFORE BE IT RESOLVED that the previously described road be ordered vacated.
Roll Call Vote:  Vest, aye.  Anderson, aye.   Resolution passed and adopted this 9th day of April 2019.  Larry Vest, Chairman, Tama County Board of Supervisors.

Stacy Skala and Tom Novak both representing the Local #886 United Electrical, Radio & Machinery Workers of America Union, were present to discuss a possible temporary change to the Bargaining Agreement.  It addresses temporarily changing the working hours for this Union to four ten hour days working from 6 am to 4:30pm Monday thru Thursday for the time period of June 4, 2018 through August 31, 2018.  Normal hours of Monday thru Friday 7:00 am to 3:30 pm will resume Monday September 3, 2018.  (Both of these schedules allow a one half hour lunch break).  In question is how to handle the 4th of July holiday that falls on a Wednesday this year as well as any time off taken during this time period.  Benefits such as holidays, vacation, sick, funeral leave, etc. are accrued to employees in 8 hour increments.  If they go to temporary 10 hours days for the summer, this could raise some issues with using that time off, it was discussed that a possible solution would be to use 2 hours of other leave to make up the time taken off in excess of 8 hours.  Another option is to switch back to five 8 hour days for the week of the holiday or time off.  They will take this information to their union meeting this week.  No action taken.

Tama County Treasurer, Michelle Yuska, was present to ask the Board to add a depository institution for county funds.  Midwest One Bank out of Conrad is offering a higher interest rate for funds deposited in their bank depending on what type of account it is going into and the amount.  This could amount to thousands of dollars generated for the county.  She would like the Board to approve adding Midwest One Bank of Conrad to the list of county depositories with a limit of $3,000,000.  Motion by Anderson, seconded by Vest to approve adding Midwest One Bank of Conrad to the list of county depositories with a limit of $3,000,000.  All voted aye.  Motion carried.

Brent Heeren, County Attorney, was present to let the Board know that he has appointed   Mike Bandy, Traer, as an Assistant County Attorney replacing Peter Mommer who has resigned. 

Requests for proposals for county auditing were sent out in March.  Six RFP’s were sent out with responses received from only two firms.  These were reviewed.  Motion by Anderson, seconded by Vest to accept the audit proposal from Bowman & Miller, P.C., Marshalltown for a three year term in the amounts of $25,500 FY18, $25,750 FY19 and $26,000 FY20.  All voted aye.   Motion carried.  

There was discussion about L.O.S.T. funds (Local Option Sales Tax) that the county receives and how it is used.  50% is for property tax relief, 35% is for road improvement projects and 15% is for other rural services.  There was discussion on using the 15% for other rural services to help with the cost of hauling rock on the gravel roads this spring.
Motion by Anderson, seconded by Vest to approve a transfer of $200,000 from the Rural Services Fund (0011) to the Secondary Road Fund (0020) to be used for the purchase and hauling of rock for rural county roads. 
RESOLUTION 4- 9-2018B
Distribution of LOST Proceeds to Secondary Roads
WHEREAS Tama County collects a 1% local option sales tax, and
WHEREAS a portion of this revenue is dedicated to County operations at the discretion of the Board of Supervisors, and
WHEREAS the wet winter/spring has caused rock roads to be soft,
THEREFORE BE IT RESOLVED that the Board of Supervisors will allocate $200,000 of local option sales tax money to the Secondary Road Department for the purpose of purchasing rock and hiring private haulers to haul rock on county roads.
  Roll Call Vote: Vest, aye.   Anderson, aye. Resolution adopted this 9th day of April, 2018.  Larry Vest, Chairman, Board of Supervisors.  Laura Kopsa, County Auditor.

Motion by Anderson, seconded by Vest to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Vest adjourned the meeting at 10:22 a.m.