Board of Supervisors Minutes
April 17, 2017

The Tama County Board of Supervisors met at 9:30 a.m. April 17, 2017.  Present:  1st District Supervisor, Larry Vest; 2nd District Supervisor, Kendall Jordan and 3rd District Supervisor, Dan Anderson.

Motion by Jordan, seconded by Vest to approve the minutes of the April 10th regular meeting.   All voted aye.  Motion carried. 

At 9:30 the Chairman opened the public hearing to reconfirm a prior unrecorded street vacation and issue a quit claim deed for property in Old Buckingham in Section 4 of Perry Township.  Public comments: Marc Powell, Attorney from Traer, was present to explain that he has a client that currently owns the property and they are in the process of selling it.  Sometime between 1908 and 1927 some of the streets were vacated and transferred to the owner of the adjoining property at that time.  It is documented in the Supervisor’s Board minutes but nothing was recorded at that time to reflect the street vacation.  The property has been owned by members of the same family all this time and is now being sold to someone outside of the family.  It was during this process that it was discovered that the street vacation had never been recorded.  So Mr. Powell is now asking that this be done retro actively to clear up the title to the property.  There were no other public comments.             Chairman Anderson closed the public hearing at 9:37.  Motion by Vest, seconded by Jordan to approve the following resolution and to issue a quit claim deed for vacated streets in Old Buckingham in Section 4 of Perry Township:
RESOLUTION TO RECONFIRM PRIOR UNRECORDED STREET VACATION, TO DISPOSE OF VACATED REAL ESTATE AND TO APPROVE THE FORM OF AND EXECUTION OF A CORRECTIVE QUIT CLAIM DEED
RESOLUTION # 04-17-2017A
WHEREAS, a public hearing was held at 9:30 a.m. on April 17, 2017, in the office of the Tama County Board of Supervisors to consider the proposal to reconfirm the prior unrecorded street vacation, to dispose of vacated real estate and to issue a corrective Quit Claim Deed to the following secondary roads:
The East Half of Broad Street from the South line of Main Street [now 160th Street] to the North line of Ripley Street AND the East Half of Broad Street. from the South line of Ripley Street 150 feet to the South line of Lot Four (4), Block Fifteen (15), AND Staley Street from the South line of Main Street South to the North line of Ripley Street, all in the Original Town of Buckingham, Tama County, Iowa ,all of which is located in the Northeast Quarter of the Northeast Quarter (NE 1/4 NE1/4) of Section Four (4), Township Eighty-five (85) North, Range Fourteen (14), West of the 5th P.M., and
WHEREAS, Buckingham is not an. incorporated entity, and its secondary roads are subject to the jurisdiction of the Tama County Board of Supervisors, and
WHEREAS, a notice of this public hearing and of intent to dispose of real was published in the Traer Star-Clipper on April 7, 2017, and sent by certified mail to each adjoining property owner on April 7, 2017, and
WHEREAS, after receiving and considering any comments and/or objections, either in writing or by adjoining landowners or other person present, the Chair declared the time for receiving oral and written comments or objections to be closed, and
WHEREAS, the proposed confirmation of the vacation of the secondary roads is not intended to affect utility easements, and
WHEREAS, the Plat on file in the office of the Tama County Auditor shows that this secondary road was previously vacated and is owned by "Jennifer L. Blohm, as Executor of the Estate of Fem E. Buffington", but according to the Tama County Abstract Company said prior secondary road vacation and transfer were never recorded, and
WHEREAS, the vacation of said secondary roads should be reconfirmed and Tama County should dispose of said vacated secondary roads by issuance of a corrected Quit Claim Deed to the current owner to correct this title issue, and
WHEREAS, said vacated secondary road has never been developed as a road and is of no benefit to the public.
THEREFORE BE IT RESOLVED THAT:
1.            The previously vacated secondary roads hereinbefore described are hereby vacated. This road vacation is not intended to remove easements for utilities.
2.            A corrective Quit Claim Deed is attached to confirm title m the Applicant to conform with the current Tama County Auditor Plat.
3.            Said Quit Claim Deed as to the unused secondary road right-of-way is approved as to form.
4.            The Chair of the Board of Supervisors and the Auditor are directed to execute the Quit Claim Deed on behalf of the Board of Supervisors.
5.            The Applicant shall pay all costs associated with this matter including her attorney fees, publication fees and recording fees.
6.            The Auditor is directed to file with the Tama County Recorder a certified copy of all resolutions and related attachments that are necessary to perfect marketable title to this real estate.
Approved on this 17th day of April, 2017.
Roll Call Vote: Vest, aye.  Jordan, aye.  Anderson, aye. Resolution adopted this 17th day of April, 2017. Dan Anderson, Chairman, Board of Supervisors.  Laura Kopsa, County Auditor.

The Board met with Lyle Brehm, Tama County Engineer, to get a road projects report.

Motion by Vest, seconded by Jordan to approve the Sheriff’s Quarterly Report.  All voted aye.  Motion carried.

Linda Rosenberger, Public Health Director, was present to ask the Board to hire a grant coordinator for the upcoming fiscal year (7.1.17 – 6/30/18) Public Health/EMS/ Hospital Emergency Preparedness.  Tama County will join a service area with 5 other counties (Poweshiek, Marshall, Story, Jasper and Boone) that have applied for a grant for Emergency Preparedness.  They are required to hire someone to act as the grant coordinator for this as it is fairly detailed and requires someone to be on staff to administer the grant, plan and hold meetings, etc.  Ms. Rosenberger is asking the Supervisors for their approval to be the county to hire this person as an employee of Tama County.  Motion by Vest, seconded by Jordan to approve hiring a Service 1B Area Grant Coordinator.  Ayes – 0, nays – Vest, Jordan, Anderson.  The motion failed to pass and is denied. 

Motion by Jordan, seconded by Vest to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Anderson adjourned the meeting at 10:22 a.m.