Board of Supervisors Minutes
July 5, 2016

The Tama County Board of Supervisors met at 9:30 a.m. July 5, 2016.  Present:  1st District Supervisor, Larry Vest; 2nd District Supervisor, Kendall Jordan and 3rd District Supervisor, Dan Anderson.

Motion by Anderson, seconded by Vest to approve the minutes of the June 27th regular meeting.   All voted aye.  Motion carried. 

The Board met with Lyle Brehm, Tama County Engineer, to get a road projects report.  The Board discussed a request for a partial road vacation on 250th Street in Section 23 of Carroll Township.  The public hearing was held on June 6th but the board delayed action at the time to allow the Engineer to talk to all affected parties.  The Engineer has talked to the affected parties and there are no objections to this road vacation.  Motion by Vest, seconded by Anderson to approve the following resolution:
RESOLUTION NO. 7-5-2016A
WHEREAS, a public hearing was held at 9:30 am on May 16, 2016, in the office of the Tama County Board of Supervisors to consider the proposal to vacate the following road:
A portion of the road from the N ¼ Corner of Section 23, T84N, R14W, and continuing easterly to the NE Corner of said Section, also known as 250th Street from QQ Avenue to R Avenue, with a distance of approximately ½ mile, originally established on October 17, 1883 (See Road Calendar Book C, page 154), all lying in Sections 14 and 23, T84N, R14W of Tama County, Iowa, and
WHEREAS, adjoining property owners informed the County Engineer of their desired termini of the vacation, and
WHEREAS, no objections have been received, either in writing or by persons present, and
WHEREAS, no claims for damages were received,
THEREFORE BE IT RESOLVED that 250th Street from the southeast (SE) corner of the parcel the parcel owned by Kathy McGrane and described as the West one-half of West one-half (W ½ W ½) of Southeast Quarter (SE ¼) of Section Fourteen (14), Township Eight-four (84) North, Range Fourteen (14), West of the Fifth P.M. in Tama County, Iowa, to 33 feet west of the NE corner of Section 23-84-14 be ordered vacated and closed.
Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.  Resolution passed and adopted this 5th day of July 2016.  Kendall Jordan, Chairman, Board of Supervisors.  Laura Kopsa County Auditor.

Motion by Anderson, seconded by Vest to approve the following resolution to authorize the Treasurer to transfer funds for the road department as follows:
RESOLUTION 7-5-2016B
BE IT RESOLVED, that the Tama County Board of Supervisors hereby approves the 2017 fiscal year transfer of funds from General Basic Fund (0001) and Rural Services Fund (0011) to the Secondary Road Fund (0020) as follows:
From the General Fund (0001) to the Secondary Road Fund (0020)  $    154,574    
From the Rural Fund (0011) to the Secondary Road Fund (0020)      $ 1,943,722    
                                                                      TOTAL TRANSFER      $ 2,098,296
And authorizes the County Treasurer to transfer a portion of the funds calculated by a percentage each month after the apportionment of property taxes is received by the General Fund (4.92 percent) and Rural Services Fund (94.553 percent) of property tax, not to exceed the limit of the total transfer stated above.
 Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.   Resolution passed and adopted this 5th day of July 2016.  Kendall Jordan, Board of Supervisors.  Laura Kopsa, County Auditor.

Bob Etzel, Conservation Director, made a request for approval for the deposit of checks for crop land rent into the LAD Account in the amount of $9,560.00.   Motion by Anderson seconded by Vest to approve the deposit of $9,560.00 into the LAD Account.  All voted aye.  Motion carried.

Motion by Vest, seconded by Anderson to approve the following resolution to appropriate funds for the county departments for FY 2017:
RESOLUTION 7-5-2016C
BE IT RESOLVED, that the Board of Supervisors hereby appropriates funds as adopted in the county budget to the county departments for fiscal year 2017 as follows:


DEPT.

DEPARTMENT

FY2017

FY2017

#

NAME

Budgeted Amount

APPROPRIATION

1

Board of Supervisors

1,308,121

1,308,121

2

Auditor 

347,502

347,502

3

Treasurer

414,813

414,813

4

Attorney

527,386

527,386

5

Sheriff

2,466,487

2,466,487

6

Substance Abuse

28,761

28,761

7

Recorder

219,300

219,300

8

Human Resources

33,948

33,948

10

Zoning

9,548

9,548

11

Road Clearance

570,000

570,000

20

Engineer

8,443,064

8,443,064

21

Veterans Affairs

97,820

97,820

22

Conservation

1,103,842

1,103,842

23

Local Health/Nurses

1,325,988

1,325,988

24

Weed Control

8,602

8,602

25

Relief/Social Programs

60,956

60,956

26

Care Facility

75,000

75,000

27

Human Services

8,500

8,500

28

Medical Examiner

50,687

50,687

29

Correctional Services

80,000

80,000

31

Court Services

71,500

71,500

33

Libraries

62,065

62,065

34

Historical Society Grant

14,125

14,125

38

4-H Fair Grant

22,500

22,500

39

Other Social Services

3,500

3,500

42

Bee Hive Inspection

200

200

44

Township Officers

4,100

4,100

46

Insurance and Bonds

319,302

319,302

47

Policy and Administration

41,300

41,300

48

Ambulance

24,350

24,350

51

General Services

366,534

366,534

52

Data Processing 

166,487

166,487

60

Mental Health

985,855

985,855

80

County Farm

35,000

35,000

99

Non-Departmental *

359,060

359,060

 

TOTALS

19,656,203

19,656,203

Roll Call Vote: Vest, aye. Jordan, aye.  Anderson, aye.   Resolution passed and adopted this 5th day of July 2016.  Kendall Jordan, Board of Supervisors.  Laura Kopsa, County Auditor.

Motion by Anderson, seconded by Vest  to approve the liquor license for John Ernest Vineyard & Winery, Tama.   All voted aye.  Motion carried.

The Board received a request from Lori Baier, Camp Creamery Chairperson, asking if the courthouse lawn could be used for lunch while they are having their Camp Creamery at the Wieting Theatre the week of July 25-30.  This would include children aged 7 and up.  Motion by Anderson, seconded by Vest to approve the use of the courthouse lawn the week of July 25-30 for the Camp Creamery kids.  All voted aye.  Motion carried. 

Brent Heeren, County Attorney, was present to introduce his new Assistant County Attorney Peter Mommer.  Motion by Vest, seconded by Anderson to approve the appointment of Peter Mommer as Assistant County Attorney.  All voted aye.  Motion carried.

The Board met with Pam Thiel, Dysart Mayor, along with a group from the City of Dysart, to discuss possibly using some of the bonding authority of the County. They are in the very early stages of working on a possible senior housing development and are currently checking into all of the possible ways to leverage  funds for this project.  No action taken.

Motion by Vest, seconded by Anderson to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Jordan adjourned the meeting at  10:32 a.m.